The Douglas County Fair and Rodeo invites a variety of food vendors to join us near the carnival area. Our selection criteria is based on product type, quality, pricing, and concessionaire history. With access to a high amount of foot traffic and prime operating hours on weekends, it’s a fantastic opportunity to showcase your culinary delights.
In addition to your application, please submit a description of items offered and a photo of your display. Vendors will be considered by date of application and type of product offered. Once accepted, each vendor will be presented with a formal agreement in addition to Vendor Policies and Procedures.
PRICING AND PAYMENT
- A security deposit must be remitted upon return of the signed agreement. If an agreement is not signed and the deposit is not made within two weeks of application acceptance and receipt of the signed agreement, your space will not be reserved, and you will be put on the wait list until we receive further communication from you.
- A daily sales report with 12% on total food and beverage is due on the last day of service.
Please Note: The security deposit may be forfeited if any Policies and Procedures are not followed.
DETAILS
- Each space has a depth of 20+ ft (includes spaces underneath Grandstands)
- Electricity is provided
- Each vendor is responsible for disposing of their own gray water outside of the Fairgrounds
- Each vendor is responsible for disposing of their trash in designated dumpsters
- Once in place, vendors are not allowed to move their truck, trailer, tent, cart… etc.
OTHER REQUIREMENTS
All vendors must provide a Special Events License and Certificate of Liability Insurance.
CANCELLATION POLICY
If the vendor cancels for any reason, the security deposit and any other monies paid may be forfeited at the discretion of Douglas County Fairgrounds Management.
ADVERTISING
Douglas County Fair & Rodeo will coordinate a marketing strategy that incorporates a combination of social media, television, radio and newspapers in the area. Additionally, continuous announcements will be made during the fair and signage will be placed on the grounds directing guests to our Food Vendors.
ADDITIONAL EXPOSURE
If you submit a high-quality photo and provide some key facts about your business, you may be featured in a social media post leading up to the event.
SCHEDULE
FIRST WEEKEND: CHECK-IN, SET-UP FRIDAY, JULY 24, 2026
- Check-in will begin on Friday, July 24 at 12:00pm and end promptly at 2:00pm
- Check-in will take place on the Midway behind the Grandstands
- Vendor must be in place by 2:00 pm and ready to serve food at 4:00 pm
- Once the display is set up, vendors are free to leave but must return and be ready to serve food by 4:00 pm
- Vendors must leave the display set up through Sunday, July 26. If you have a food truck, you will want to bring another means of transportation to travel to and from the Fair.
- You will receive a vendor packet containing all the necessary information before the event. No formal check-in will occur, but a Fairgrounds staff member will be available during check-in hours if you require assistance. Contact information is included in the vendor packet.
- There will be no parking passes provided, and spaces will be available on a first-come-first-serve basis
FIRST WEEKEND: OPERATING HOURS
- Friday, July 24: 4:00 pm – 10:30 pm
- Saturday, July 25: 11:00 am – 10:30 pm
- Sunday, July 26: 11:00 am – 9:30 pm
FIRST WEEKEND: Tear Down, Move Out SUNDAY, JULY 26: 10:00 PM
- All vendors are required to go to the Douglas County Fairgrounds Administration Office to check out before leaving the grounds
- If you depart before checking out, your security deposit may be forfeited, and the Department of Revenue will be notified that you did not turn in your taxes for the event
- Please have your tax return documents completed and your tax payment ready to submit.
- Exact amounts are required, and change will not be provided.
- Daily sales report with 12% of food and beverage revenue due to Douglas County at the time of departure
SECOND WEEKEND: CHECK-IN, SET-UP WEDNESDAY, JULY 29, 2026
- Check-in will begin at noon and end promptly at 2:00 pm
- Check-in will take place on the Midway behind the Grandstands
- Vendor must be in place by 2:00 pm and ready to serve food at 3:00 pm on Wednesday, July 29
- Once the display is set up, vendors are free to leave but must return and be ready to serve food by 2:00 pm
- Vendors must leave the display set up through Sunday, August 2 at 6:00 PM. If you have a food truck, you will want to bring another means of transportation to travel to and from the Fair.
- The earlier you arrive to set up, the easier it will be to get your vehicle in place or tent/cart set up
- You will receive a vendor packet containing all the necessary information before the event. No formal check-in will occur, but a Fairgrounds staff member will be available during check-in hours if you require assistance. Contact information is included in the vendor packet.
- There will be no parking passes provided, and spaces will be available on a first-come-first-serve basis
SECOND WEEKEND: OPERATING HOURS
- Wednesday, July 29: 3:00 pm – 9:30 pm
- Thursday, July 30: 3:00 pm – 10:30 pm
- Friday, July 31: 11:00 am – 10:30 pm
- Saturday, August 1: 11:00am – 10:30 pm
- Sunday, August 2: 10:00 am – 6:00 pm
SECOND WEEKEND: Tear Down, Move Out SUNDAY, AUGUST 2: 6:00 PM
- All vendors are required to go to the Douglas County Fairgrounds Administration Office to check out before leaving the grounds
- If you depart before checking out, your security deposit may be forfeited, and the Department of Revenue will be notified that you did not turn in your taxes for the event
- Please have your tax return documents completed and your tax payment ready to submit. Exact amounts are required, and change will not be provided.
- Daily sales report with 12% of food and beverage revenue due to Douglas County at the time of departure