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Food Vendor Application

Food Vendor Application

The Douglas County Fair and Rodeo invites a variety of vendors to join us near the carnival area. Our selection criteria is based on product type, quality, pricing, and concessionaire history. With access to a high amount of foot traffic and prime operating hours on weekends, it’s a fantastic opportunity to showcase your culinary delights. 

***WE ARE NO LONGER ACCEPTING FOOD VENDOR APPLICATIONS FOR THE 2024 FAIR & RODEO***

APPLICATION PROCESS

In addition to your application, please submit a description of items offered and a photo of your display. Vendors will be considered by date of application and type of product offered. Once accepted, each vendor will be presented with a formal agreement in addition to Vendor Policies and Procedures.

PRICING AND PAYMENT

  • A security deposit of $100 must be remitted upon return of signed agreement. If agreement is not signed and deposit is not made within two weeks of application acceptance and receipt of signed agreement, your space will not be reserved and you will be put on the wait list until we receive further communication from you.
  • A daily sales report with 12% on total food and beverage is due on the last day of service.

Please Note: Security deposit may be forfeited if any of the Policies and Procedures are not adhered to.

DETAILS

  • Each space has a depth of 20+ ft (includes spaces underneath Grandstands)
  • Electric is provided
  • Each vendor is responsible for disposing of their own gray water outside of the Fairgrounds
  • Each vendor is responsible for disposing of their trash in designated dumpsters
  • Once in place, vendors are not allowed to move their truck, trailer, tent, cart… etc.

OTHER REQUIREMENTS

All vendors must provide a Special Events License and Certificate of Liability Insurance.

CANCELLATION POLICY

In the event of cancellation for any reason by the vendor, the security deposit and any other monies paid may be forfeited at the discretion of Douglas County Fairgrounds Management.

ADVERTISING

Douglas County Fair & Rodeo will coordinate a marketing strategy that incorporates a combination of social media, television, radio and newspapers in the area. Additionally, continuous announcements will be made during the fair and signage will be placed on the grounds directing guests to our Food Vendors.

ADDITIONAL EXPOSURE

If you submit a quality photo and some facts about your business, you will be highlighted in a social media post leading up to the event.

SCHEDULE

FIRST WEEKEND: CHECK IN, SET-UP FRIDAY, JULY 26, 2024

  • Check-in will begin at 12:00pm and end promptly at 2:00pm
  • Check-in will take place on the Midway behind the Grandstands
  • Vendor must be in place by 2:00pm and ready to serve food at 4:00pm
  • Once display is set up, vendors are free to leave but must return and be ready to serve food by 4:00pm
  • Vendors are required to leave display set up in place through Sunday, July 28. If you have a food truck, you will want to bring another means of transportation to travel to and from the Fair.
  • The grounds are already very busy by noon on Thursday and the earlier you arrive to set up, the easier it will be to get your vehicle in place or tent/cart set up
  • You will receive a vendor packet containing everything you need before the event. No formal check-in will take place, but a Fairgrounds staff member will be available during check-in hours should you require assistance. Contact information is included in the vendor packet.
  • There will be no parking passes provided and spaces will be available on a first-come-first-serve basis

FIRST WEEKEND: Tear Down, Move Out SUNDAY, JULY 28: 10:00 PM

  • All vendors are required to go to the Douglas County Fairgrounds Administration Office to check out before leaving the grounds
  • If you depart before checking out, your security deposit may be forfeited and the Department of Revenue will be notified you did not
  • turn in your taxes for the event
  • Please have your tax return documents filled out and your tax money ready to turn in.
  • Exact amounts are required and change will not be provided.
  • Daily sales report with 12% of food and beverage revenue due to Douglas County at time of departure

FIRST WEEKEND: OPERATING HOURS

  • Friday, July 26 4:00pm – 11:00pm
  • Saturday, July 27 10:00am – 11:00pm
  • Sunday, July 28 11:00am – 10:00pm

SECOND WEEKEND: CHECK IN, SET-UP THURSDAY, AUGUST 1, 2024

  • Check-in will begin at 10:00 am and end promptly at 12:00 pm
  • Check-in will take place on the Midway behind the Grandstands
  • Vendor must be in place by 12:00pm and ready to serve food at 2:00pm
  • Once display is set up, vendors are free to leave but must return and be ready to serve food by 2:00pm
  • Vendors are required to leave display set up in place through Sunday, August 4. If you have a food truck, you will want to bring another means of transportation to travel to and from the Fair.
  • The grounds are already very busy by noon on Thursday and the earlier you arrive to set up, the easier it will be to get your vehicle in place or tent/cart set up
  • You will receive a vendor packet containing everything you need prior to the event. No formal check-in will take place, but a Fairgrounds staff member will be available during check-in hours should you require assistance. Contact information is included in the vendor packet.
  • There will be no parking passes provided and spaces will be available on a first-come-first-serve basis

SECOND WEEKEND: Tear Down, Move Out SUNDAY, AUGUST 4: 10:00 PM

  • All vendors are required to go to the Douglas County Fairgrounds
  • Administration Office to check out before leaving the grounds
  • If you depart before checking out, your security deposit may be forfeited and the Department of Revenue will be notified you did not turn in your taxes for the event
  • Please have your tax return documents filled out and your tax money ready to turn in. Exact amounts are required and change will not be provided.
  • Daily sales report with 12% of food and beverage revenue due to Douglas County at time of departure

SECOND WEEKEND: OPERATING HOURS

  • Thursday, August 1: 2:00pm – 10:00pm
  • Friday, August 2: 12:00pm – 11:30pm
  • Saturday, August 3: 10:00am – 11:30pm
  • Sunday, August 4: 10:00am – 5:00pm

Be part of the 2024 Douglas County Fair & Rodeo