Sponsors
Plan Your Visit
Schedule
Map & Directions
Things To Do
Carnival
Concert
Exceptional Rodeo
Farm to Table
Food
Hometown Rodeo
Marketplace
Mutton Bustin
PRCA Youth Camp
Rodeo Events
Get Involved
Be a Vendor
Competitions
Jr. Division
Jr. Livestock Auction
Royalty
Sponsor the Fair
Volunteer
About Us
Community Partners
Douglas County
Fair Board
Sponsors
Souvenir Program
Plan Your Visit
Schedule
Map & Directions
Things To Do
Carnival
Concert
Exceptional Rodeo
Farm to Table
Food
Hometown Rodeo
Marketplace
Mutton Bustin
PRCA Youth Camp
Rodeo Events
Get Involved
Be a Vendor
Competitions
Jr. Division
Jr. Livestock Auction
Royalty
Sponsor the Fair
Volunteer
About Us
Community Partners
Douglas County
Fair Board
Sponsors
Souvenir Program
Superintendent Application Form
Superintendent Application Form
Superintendent Application
Name
(Required)
First
Last
Address
(Required)
Street Address
Address Line 2
City
State / Province / Region
ZIP / Postal Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cabo Verde
Cambodia
Cameroon
Canada
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos Islands
Colombia
Comoros
Congo
Congo, Democratic Republic of the
Cook Islands
Costa Rica
Croatia
Cuba
Curaçao
Cyprus
Czechia
Côte d'Ivoire
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Eswatini
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard Island and McDonald Islands
Holy See
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Korea, Democratic People's Republic of
Korea, Republic of
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macao
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
North Macedonia
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Romania
Russian Federation
Rwanda
Réunion
Saint Barthélemy
Saint Helena, Ascension and Tristan da Cunha
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia and the South Sandwich Islands
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen
Sweden
Switzerland
Syria Arab Republic
Taiwan
Tajikistan
Tanzania, the United Republic of
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkmenistan
Turks and Caicos Islands
Tuvalu
Türkiye
US Minor Outlying Islands
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Viet Nam
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Åland Islands
Country
Email
(Required)
Enter Email
Confirm Email
Home Phone
(Required)
Cell Phone
(Required)
Are you a current Superintendent or Assistant Superintendent?
(Required)
Yes
No
Department (select all that apply)
(Required)
Agriculture
Baking
Beef
Canning
Cat
Crafts
Dog
Dog Agility
Fine Arts
Floriculture
Goat
Home Arts
Horse
Llama/Alpaca
Miniature Horse
Photography
Poultry
Quilts
Rabbit
Seniors
Shooting Sports
Sheep
Sheep Lead
Swine
Previous volunteer work (including current role as Superintendent/Assistant Superintendent and years of service)
(Required)
Are you currently employed?
(Required)
Yes
No
If yes, how many hours per week?
Employer's Company Name
Employer's Address
Street Address
Address Line 2
City
Alabama
Alaska
American Samoa
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Northern Mariana Islands
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
U.S. Virgin Islands
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Armed Forces Americas
Armed Forces Europe
Armed Forces Pacific
State
ZIP Code
Do you have any physical limitations that would require special arrangements?
(Required)
Yes
No
If yes, please describe
Are you a new applicant or seeking appointment for new position (including moving from Assistant Superintendent to Superintendent)?
(Required)
Yes
No
Do you currently volunteer?
Yes
No
If yes, please list organizations, hours per week or month
Previous work experience:
(Required)
Why do you want to be a Fair Superintendent/Assistant Superintendent?
List any past experience or training you have with past Fairs?
Describe any special skills that might contribute to your position as a Fair Superintendent/Assistant Superintendent (i.e. speaking, teaching, public relations, exhibits, judging?
Do you have access to transportation and a phone for your volunteer work?
Yes
No
Other information you feel may be pertinent to your appointment for this position:
Consent
(Required)
I have read the role description
VOLUNTEER ROLE DESCRIPTION
Position Title: Douglas County Fair & Rodeo Superintendent or Assistant Superintendent
Appointment Duration:
1 Year providing annual review through the Douglas County Fair Board Superintendent Selection Process
Position Overview Description:
A year-round position to provide leadership and guidance to exhibitors in a designated area at the Douglas County Fair & Rodeo. Maintain and supervise department area during Fair. Ensure Douglas County Fair & Rodeo rules and procedures are followed, ensure judges understand and follow criteria, ensure correct and complete data is recorded, ribbons and awards are properly awarded. Review Douglas County Fair & Rodeo rules and procedures to ensure accuracy. Also, to provide leadership and guidance with interaction to parents, other volunteers, and public, acting as liaison for Fair Board, Douglas County Government which includes their policies, procedures, rules and regulations. Attend Show Management committee meetings, which are held monthly or bimonthly depending on necessity.
Success Criteria: The exhibitor’s projects: are entered in the correct classes, receive proper ribbons and awards, remain safe and well displayed. The judges: understand Junior Division (4-H)/Open Show criteria interact well with the exhibitors, provide a positive learning experience with the exhibitor, award appropriate placings and plaques. 4-H members have opportunity for conference judging in project areas. Support herdsman ship and appropriate animal welfare practices so that projects are exhibited attractively for public viewing. Exhibitors follow all competition requirements set forth by the Douglas County Fair & Rodeo.
Time Required: Time will vary with each Superintendent
Prep. time: 20 hours (or more)
Fair time: 30 hours (or more)
Follow-up time: up to 8 hours
Qualifications:
Adult Volunteer
• Must be Enrolled annually as a 4-H Volunteer Leader in 4-H Online
• Superintendents are approved annually by the Douglas County Fair Board through the superintendent selection process. Superintendents and assistants are supervised by the Douglas County Fair & Rodeo Fair Board with input from 4-H Extension, Fair Office and Show Management Chair(s)
• Willingness and ability to work cooperatively with others. To be team players and have good communication skills with both youth and adults
• Ability to organize and supervise - Coordinate all activities of project area during Fair week within the policies, rules and guidelines established by the Fair Board
• Familiarity with 4-H / FFA programs, their purposes, and goals
• Support Fair Board mission, goals and vision
• Interest in youth and their development and in respective area
• Superintendents are responsible for the overall organization, coordination, and supervision of their project area, including developing consistency between project area objectives, Fair exhibition and judging
Responsibilities:
Pre-Fair:
• Familiarize self with Competition Rules, 4-H Rules, FFA Rules and Code of Conduct
• Support and uphold decisions by Fair Management
• Must be available during the year to answer questions from members and leaders regarding project area guidelines
• Participate in meetings and training sessions as appropriate as well as being willing and able to attend monthly regular meetings of the Show Management committee consistently. If for some reason superintendent is unavailable, they must designate an Assistant Superintendent to attend on their behalf
• Attend Pre-Fair Superintendent meeting (July)
• Promote and help monitor exhibitor entries for completeness and correctness
• Recommend Judges to Fair Office by deadline given by Show Management Chairs
Fair:
• Supervise Tag In or Weigh In Day
• Each superintendent must take part in the pre-fair activities to get their area prepared for Fair week – including workday
• Provide Leadership and guidance to exhibitors in division
• Work with others in area to ensure a positive experience for everyone involved
• Be available to answer questions, work with and communicate with Assistant Superintendents, other Superintendents, exhibitors, judges, parents, leaders, volunteers, Extension staff, Fairgrounds/County staff, and Fair Board Directors and Associate Members
• Check in/out exhibitors and animals at designated time. Superintendents and Assistant Superintendents are to be present during animal check-in to check for sick, diseased and /or regulations of animals before they are penned
• Superintendents are responsible to fairly assign cages, pens or stalls
• Manage conflicts that arise in the project area. When appropriate, educate the questioning person(s) why decisions were made
• If you have a problem and need support, follow the organizational chart
• Set up department exhibit area including signs, decorations, table, paper,
etc.
• Support herdsman ship and appropriate animal welfare practices for an attractive public display
• Routinely check barns for livestock health concerns, monitor animal and health, cleanliness and safety of animals and work with Show Management Chair to contact the designated Fair veterinarian, if necessary
• Supervise, clean and maintain area during Fair. Monitor fairgrounds facilities used for the project area to ensure that buildings, grounds, and equipment are safe, secure, well-lit, working properly, adequate, clean, etc. During Fair, regularly monitor the projects in your project area to be sure all are appropriately displayed for public viewing. Check for cleanliness, care, disease, spoilage, damage, etc.
Shows:
• Set up judging area – tables, pens, judging sheets, etc., county ribbons, plaques and awards (Provided by Fair Office)
• Provide interaction and learning opportunities for the public
• During the show, assist as necessary and designate helpers to perform the following duties: 1. Ring Announcer 2. Ring person to help exhibitors 3. Orient judges, assistant judges and other Superintendents
• Place projects in appropriate classes
• Work with Fair Office and Assistant Superintendents to break classes
• Present exhibitor back numbers to members as they are provided from the Fair Office
• Check to see if sponsor/donor is in attendance to present awards during the show
• Present appropriate county ribbons, plaques and awards.
• Record placing results
• Verify the completeness of all judge’s ratings and awards. Work with Fair Office to correct discrepancies and turn in all notebooks and information to Fair Office in a timely manner.
• Organize and promote the open portion of the show at Fair
Livestock Sale:
• Superintendents must turn-in their completed Sale List to the Fair Office and Sale Clerk as soon as possible
• Educate the kids that the Sale meeting is mandatory and is prior to the Livestock Sale
• As necessary, assist with auction and sale order, load-outs and trucking of sale animals
• Superintendents must have an individual assisting the photographer during the scheduled time
Post-Fair:
• Make notes of changes that may need to be made for the following Fair year
• Recommend to the Show Management Committee and Fair Office any department improvements, changes to the department rules and program ideas. Fair changes should be discussed with the Show Management Committee before the Chair takes them to the Fair Board
• Attend post-fair evaluation meetings and complete post-fair suggestion form – if you are unable to attend post-fair evaluation meeting, designate an Assistant Superintendent to take your place
• Make sure thank you notes are written to sponsors even if the awards are not given
Other Duties:
• As assigned or that present themselves
Target Dates:
• Show Management Committee Meetings/Individual Superintendent Meetings
• Pre-Fair Superintendent meeting
• Fair Clean-up/Setup Day (Work Day)
• Fair week
• Recap meetings, post-fair evaluation meetings
Resources Available: Support and assistance from: Assistant Superintendent, leaders, parents, 4-H members and other volunteers associated with the area, community, Extension/Fair staff, Fair Board Directors, Officers, and others.
Douglas County Fair & Rodeo Competition Rules
Colorado 4-H Resource Book
Superintendent Books Provided During Fair
Notes from previous superintendents
Training Opportunities: Superintendent Meetings, 4-H Leader Training/annual appointment
Report to: Douglas County Fair & Rodeo Show Management Committee Chair(s)
Policy Agreement for Superintendent & Assistant Superintendent
(Required)
I agree to the policy agreement
I have read the volunteer role description for this year-round volunteer Superintendent position and hereby agree to perform all duties as assigned and serve as the superintendent for this project area.
• I understand that my performance will be evaluated annually, and I may be relieved of this position if I fail to perform my duties as assigned.
• I have been given a copy of the job description.
• I am willing to abide by the same conduct policies that apply to Douglas County 4-H members, leaders and volunteers.
• By signing this I agree that I have read and agree to abide by all rules in the Douglas County Fair & Rodeo Competition Rules, the 4-H/FFA Code of Conduct and the IAFE Code of Show Ring Ethics.
• I consent that the email address provided will be given to 4-H Club and Program Leaders